MCS have revolutionised the small plant and tool hire sector by developing its first hire software nearly 30 years ago.
Today, we continue to be the No.1 software management solution in this marketplace due our unrivalled experience, outstanding product scope, an extensive customer base and many customer success stories.
Fast facts for small plant and tool hirers:
MCS-rm manages the quotations, contract processing and invoicing of all your small plant and tool hires, sales, consumables and accessories. You'll save time and resources, reduce errors, achieve faster throughput and increase revenue.
Process hire and sale transactions quickly through consistent, easy to use screens, take deposits and payments, print contracts, delivery notes and return notes showing payments and outstanding balances.
Create new cash accounts speedily for new hirers as part of the contract creation process.
Quick Point of Sale feature for quick cash sales over the counter.
A Daily Diary lets the depot team view planned deliveries, expected returns and collections, and highlights overdue activities – this increases efficiency and reduces errors.
Report on outstanding balances owed by cash hirers and when deposits have been eroded. Raise interim cash invoices which can be mailed or emailed to cash hirers to remind them to top up their deposits or return the equipment.
At end-of-day till reconciliation, MCS-rm checks that all payments and refunds have been processed correctly and helps you prepare for banking. Till reconciliations can be run multiple times throughout the day if required.
Make better informed decisions about your products and increase your profitability – MCS-rm tracks all your tools and stock to give an up-to-date picture of availability and location.
Combine frequently used items and accessories so they can be hired as a 'package' – this speeds up processing, improves accuracy and increases upsell opportunities.
Automates your rehires process – every rehire transaction can be analysed in terms of its profitability. This improved understanding helps you maximise resources and revenue.
Safety and operating instructions are printed with the hire contract or delivery note to ensure that the customer has the relevant information.
Scheduled Maintenance Alerts ensure your tools are not booked out on a contract when a service is imminent, and a work order can be generated should the tool break down while in use, ensuring speedy and efficient on-site repair or exchange. In addition, the Workshop and Maintenance module keeps equipment in optimum working order and schedules and tracks all repairs and modifications – reduces breakdowns and improves your equipment's utilisation, profitability and stock expenditure.
Auto works order allows users to go through electrical run, test and other off-hire inspections. This information can be printed at the next hire.
The Today Page gives a snapshot of current hire activities in your tool hire business and enables you to drill down to access more detail to ensure you meet your customer commitments.
The Revenue Guide allows you to see expected future revenue and forecasts and act quickly before month end or an invoicing run.
Fully configurable Smart Alerts provides an early warning system for any pre-defined hire issues such as hire rates negotiated below a certain threshold – this improves your responsiveness and saves time and manpower to help you reduce costs and increase revenue.
Proof of Delivery scans and automatically files signed delivery/collection notes and other documentation with the contract, to be viewed or emailed in the event of a query. This resolves many invoice queries and improves cash flow.
Purchase Order Processing helps you understand your complete expenditure by tracking purchasing costs.
CRM provides a fully integrated customer and prospect database, with quotation, marketing campaign management and lead monitoring. This boosts sales and marketing and supports customer retention.
Use many standard reports provided or create your own to analyse key hire data.
In addition, Report Scheduler automates the transmission of reports to predefined recipients at specified intervals via email or SMS text message.
Business Intelligence tools analyse key business information visually by using Dashboards and Microsoft Excel pivot tables – make better management decisions.
Customer Web Portal is a customisable online website that offers customers access to important contract, invoice and account information. Let them browse an online equipment catalogue to hire or buy, obtain quotes and raise on-hire and off-hire requests. This empowers customers and enhances business performance, productivity and revenue.
MCS Financials is an affordable and highly comprehensive integrated financial solution that handles day-to-day accounting activities and financial management reports. Seamless integration paths to best of breed Financials: Sage 50 and 200, IRIS Exchequer, SAP Business One, Pegasus Opera, Quickbooks etc.
To find out more about MCS-rm in your sector, call us on +27 (0)11 083 7530 or use our enquiry form.
View Fowler Hire & Sales Case Study
Web: www.fowlertools.co.uk
Country: United Kingdom
Industry: Professional and DIY tool hire and sales
Products: Core MCS-rm, Invoicing, Workshop & Maintenance,
MCS-fin
View Total Hire & Sales Case Study
Web: www.totalhireandsales.co.uk
Country: United Kingdom
Industry: Plant Hire
Products: MCS-rm with: Purchase Ordering,
Workshop & Maintenance, MCS-fin, MCS-bi
View Rapid Climate Control Case Study
Web: www.rapidclimatecontrol.com
Country: United Kingdom
Industry: Air Conditioning
Products: MCS-rm, MCS-CRM, MCS-Financials, Intranet,
Purchase Order Processing
View Kentec Tool Hire Case Study
Web: www.kentectoolhire.co.uk
Country: United Kingdom
Industry: Plant, tool and access hire solutions, plus training and safety products
Products: MCS-rm, Workshop & Maintenance, Purchase Order Processing, Management Reporting,
Integration to Sage Accounts